Lyons Library Board Meeting
March 10, 2014 Minutes
Page 1 of 2
Chair Amy Shield opened the meeting at 7:00. Members present were Judy Wells, Candice Hampton and Cindy McMahan. Also present were Librarian Brenda Harris and City Councilor/Library Commissioner Gary Alkire.
Chair Shield asked everyone to stand for the Pledge of Allegiance.
Changes or Additions to the Agenda: There were none.
Approval of the February 10, 2014 Minutes: Wells motioned to approve the February 10, 2014 minutes as presented, Candice seconded. Motion approved.
Library Updates: Reports: Harris provided the circulation reports, and noted a change in the format for the New Adds report. She has added a separate report for Volunteers. There were 5 volunteers for a total of 65 hours. She noted she has not heard back from either the Linn County Cultural Coalition Grant or the Youth Benefit Scholarship Grant. Candice had questions regarding items of high demand and home-school families. She wants to be sure all needs are being met.
PYM: 2nd Quarter reimbursements were $3810.00 for use-base and $933.00 for Net-lending, for a total of $4743.00. The CCRLS RFP for a new library system has gone out, and it is hoped to train and migrate by January 2015. This is also the time frame Chemeketa College hopes to merge to their new system. There is catalog training on Wednesday, March 19th at CCC, for staff to learn how to use the Z3950 field.
Children's: Harris reported on the workshop provided by Katie Anderson of the Oregon State Library at the PYM Children's meeting in Dayton. This pertains to the new Youth Services Grant (formerly known as the Ready to Read Grant).  The 2 options, under deliberations, are by fiscal year or calendar year; and how to write the grant to reflect expectations or outcomes.  It was stated each library should have a grants line item in their budget. Most libraries preferred option one, which is the current cycle, but this is a state-wide decision. 
There is an Oregon Library Association Children Services Meeting March 14, 2014 in Hillsboro. Harris plans to attend. She was notified the Oregon College Savings Plan will provide Jason Ropp (puppeteer)as a free program to small libraries across the state. Candice inquired about having an adult summer reading program this year. Harris stated she is getting input from other libraries that have already done this as to prizes, tracking, etc.
Old Business:
Library Survey: The survey was approved by City Council at their last meeting. Harris will add the return information, with a deadline, and send it to the Canyon Weekly; the Independent Press and the Stayton Mail newspapers. It will be on the reader board at City Hall, placed at local businesses, and go home in Mari-Linn School's Tuesday folders. It is planned to have different colored paper for the school and library surveys. Gary said to be sure to contact Justin at the Stayton Mail.

Lyons Library Board Meeting
March 10 2014 Minutes
Page 2 of 2
New Business: 2014-2015 Budget: Harris reported the 2014-2015 budget proposal was dropped off at City Hall. City Manager Mitchell stated she could add a line item for cleaning supplies. 
Other: Board Member Judy Wells will be moving and her last meeting will be April 14, 2014. The Board decided to wait and not advertise for a new Board Member until May 1st. The Board does not meet during the summer, so the deadline will be Sept. 1, 2014 for interested parties to turn in their letters of interest.
With no further business, Chair Shield closed the meeting at 7:28pm. The next Board meeting is April 14, 2014.