City of Lyons		

Phone:	(503)859-2167		449 5th Street
Fax:		(503)859-5167		Lyons, Oregon 97358

CITY COUNCIL MEETING MINUTES
June 23, 2015

Present:  Mayor Troy Donohue, Councilors Mark Orr, Lloyd Valentine, Mike Wagner, Jessica Ritchie, Librarian Brenda Harris, Budget Officer Steve Baldwin, Public Works Richard Berkey,  

Public Present:  David DeLapp, Mike Lucas, Lon Conner, Willis Owen, Albert Rossi, Linn County Sheriff representative Lt. Michelle Duncan, Cindy Wagner, Larry & Pamela Brown, Mr. Brown, Barbara Orr, Sarah Reeser, and Micki Valentine  

Open @ 6:30pm by Mayor Troy Donohue

State Revenue Hearing – Resolution 508 and 509 certifying eligibility and electing to receive State Revenue Sharing funds presented for approval by Mayor Donohue – Mark Orr motions to approve – Jessica Ritchie seconds – motion carried with all in favor. 

Budget Hearing – Revised budget is presented as approved by the budget committee. The council heard and responded to questions from the public. David DeLapp asked about state revenue sharing – it includes gas tax and cigarette tax. Mike Lucas asks for detail information for personal services and other items. Steve Baldwin explains how the budget documents were prepared. Mayor Donohue and Steve Baldwin provide more detailed information. Mayor Donohue explains that the total cost of the CPA hired to assist the City is $5,000. One office person will be hired at this time, and a second person is budgeted for half time, if council decides it’s needed. No modifications to the budget were recommended. 

Adopt Budget – Resolution 510 to adopt the budget, make appropriations, impose the tax, categorize taxes, and elect to receive state revenue sharing funds was presented for approval by Mayor Troy Donohue. Mike Wagner makes motion to adopt Resolution 510 as presented – Lloyd Valentine seconds – carried with all in favor. 

Hiring City Recorder – Mayor Troy Donohue asks if there are any conflicts of interest or ex-parte on this issue. Councilor Lloyd Valentine declares conflict of interest. Mayor Troy Donohue reads a statement on behalf of the City Council concerning the hiring process for the City Recorder position. Council has followed all legal and ethical laws during the process using advice from legal counsel. During the process Councilor Lloyd Valentine declared conflict of interest and abstained from all discussion and all interview questions. The date of the wage/benefit meeting was reviewed and was found to be prior to the submission of the application of the person who the City wishes to hire at this time. Jessica Ritchie motions to hire Micki Valentine as the City Recorder – Mike Wagner seconds – carried with all in favor.  

GUEST – Linn County Sheriff’s representative, Lt. Michelle Dunkin, addresses council. She provided information about a change in procedure, a separate team to work on city contracts, she and Sargeant Greg Kline will act as liaisons to the City. They are available Monday through Friday - day shift. Greg is first point of contact. Contract includes eleven hours a month. Email both if assistance is needed. A monthly report is available when contact information is provided. They are seeing some gas thefts no other major crimes. Mark Orr is the police commissioner. He became involved with Neighborhood Watch. Up to City to decide what type of involvement they wish to have - can be the police commissioner or city recorder. 

Public Comment – Mike Lucas, a former mayor & former council member, addresses council and reads a letter addressing Mark Orr and Troy Donohue concerning personnel issues and city business. Mayor Donohue informs Mike Lucas that his three minute time limit has expired. 

Dave DeLapp asks to address council with the continuation of Mike Lucas’ letter, which is granted. Asking what will the current council do to prevent undue stress, disrespect, and disruptive behavior of the City employees? Mayor Troy Donohue tables the question. 

Meeting adjourned at 7:30pm. 

Transcribed by Micki Valentine, City Recorder