City of Lyons		

Phone:	(503)859-2167		449 5th Street
Fax:		(503)859-5167		Lyons, Oregon 97358

CITY COUNCIL MEETING MINUTES
March 31, 2015

Present:  Mayor Dan Burroughs, Councilors:  Mark Orr, Lloyd Valentine, Troy Donohue

Public Present:   Kristin Rea, Steve Tabor, Nicholas Hennemann, Jesse O’Dell, Micki Valentine

Open @ 6:30pm by Mayor Dan Burroughs

Conflict of Interest – none

Liaison Report – Officer Klein, nothing to report

Consent Agenda – 
	Bill Pay – unemployment tax explained, McGehee bill explained
Troy motions to accept the Consent Agenda – Lloyd second – motion carried with all in favor.

Ordinance G2-2015 – Second reading by Troy. Repeals Resolution 500 and amends the code:
•	Replacing term City Manager and Assistant City Manager with City Recorder 
•	Executive Session attendance by staff, as approved by council and is expected that the City Recorder to attend
•	Councilors shall notify the Mayor or City Recorder when an absence is expected from meetings or functions, Mayor will inform City Recorder if unable to attend
•	First meeting of each calendar year the commission will elect a Chairperson and Vice Chairperson, they will be eligible for re-election, elected from voting members of commission, one year of active membership of commission to be eligible for a position, City Recorder or designee will be planning commission secretary, Resolution 500 repealed.
Troy motions to approve – Mark seconds – motion passes with a vote of 3-1. Troy, Mark, Lloyd vote Yes and Dan votes no. 

Resolution 504 – Employee to pay 6% PERS – Attorney Steve says that ordinances can be read by title only. Resolution would change the current practice of the employer paying this contribution returning back to the employee paying this portion. Discussion. Mark motions to table – Lloyd seconds – carried with all in favor.

Employee Handbook – changes will be reviewed by CIS, changes reviewed, daily worksheets turned in daily. Steve believes changes need to be made for the entire document then vote on the changes. Employee is eligible for benefits at 25 hours per week – can’t be changed until January 2016. In July it has to be turned in, then the time structure can be changed. Raising hours to 30 hours will result in Brenda losing her benefits. Vacation accrual - effective date for employee’s hired after today’s date (date of approval of handbook). Sick leave discussed. Steve recommends that all benefits librarian should be grandfathered in. From date of approval librarian would accrue sick days like everyone else but would not lose current sick leave accrued. Change doctor’s excuse changed from five days to three days to require a doctor’s note. Holidays reviewed. Request to remove “management” – Council’s decision to give additional holidays, not management decision. Civic duty reviewed, note needed. Steve introduces Nicholas Hennemann, new attorney working in his office with public experience. They exit the meeting. 

Job Description – accounting and degree reviewed, fund accounting, city experience, grant writing were noted.

Insurance – changes can’t be made until July when the form is turned in. 

Job Advertisement – for newspaper, hours are back to 30 hours rather than 7 hours per day, hourly is $18/hour, consider pay range depending on experience, agreed 18-21 per hour. Schedule a Special Meeting for Tuesday to vote on handbook and PERS resolutions. 

Budget Committee – Steve Baldwin not present. We need a few more members. Put back on readerboard. Appoint Steve at special meeting.

Neighborhood Watch Refreshments – Mark requests the City provide funds to purchase refreshments for the Neighborhood Watch meeting. Mark abstains from vote. Troy motions to approve $200 for Neighborhood Watch – Lloyd seconds – motion carried with all in favor. 

Staff Report
•	ADA – documents to be received
•	TMDL – Chuck will sit in on meeting when it occurs
•	CIS – responded in regards to insurance for employee, job status does not qualify her for benefits
•	Cemetery – frames were not made - not needed, maps ordered, old sign removed
•	Tools – list of tools needed received, approximate cost for vehicle & trailer provided. Need itemized list of tools. Already have a trailer? 
•	RV complaint has been resolved.

Library Report
Brenda gives her report on training on reports, circulation, checkouts, cataloging, two volunteers 42.5 volunteer hours for the month, 60 new patrons. Copy machine, shredder needed. 

Additional
Budget – Kristin asks that the council prioritize items in the budget. She has little time to dedicate to the budget. She only works 24 hours per week. Not working more than that due to health insurance. Kristin was not hired through a temp agency.

Liaison Reports
•	Dan – nothing to report
•	Mark – already discussed
•	Lloyd – cemetery already covered. Safety issue in regards to septic will be taken care of in the near future. The trailer will be removed and site will be cleaned up.
•	Troy – beaver fell tree next to swing set at Freres Park. Grant money for beaver trail. Need to find out if beavers & nutria can be managed – county trapper. Priority is job announcement and budget. Brenda will contact county about the beavers. Tree stump is an issue – needs to cut. 

Next scheduled regular meeting is April 28th. 
Special meeting is Tuesday April 7th.  Wait to submit job description until after this meeting.

Troy requests agenda item be added for the 28th meeting for filling of the vacant council seat. Advertise on readerboard. 

It is noted that Troy Donohue is Mayor Pro-tem.

Adjourned 8:35 pm

Transcribed by Micki Valentine, City Recorder