City of Lyons		

Phone:	(503)859-2167		449 5th Street
Fax:		(503)859-5167		Lyons, Oregon 97358

CITY COUNCIL MEETING MINUTES
September 29, 2015

Present:  Councilors:  Pro Tem Jessica Ritchie, Mark Orr, Lloyd Valentine, Mike Wagner, Librarian Brenda Harris, Public Works Richard Berkey, City Recorder Micki Valentine

Public Present:  Jerry Tabler, Barbara Orr, Sgt Greg Klein, Larry & Pam Brown, George Geddes, Darlene Franklin, Stan Franklin, Tori Hansen, Ken Cartwright-videographer

Open @ 6:30pm by Pro Tem Jessica Ritchie (Mayor Troy Donohue excused due to injury.)

Conflict of Interest/Ex-parte – none

Consent Agenda 
Mark motions to approve the August minutes – Lloyd seconds – motion carried with all in favor.
Mark motions to approve the bills – Mike seconds – motion carried with all in favor.

Liaison Report
•	Sergeant Greg Klein presents his report. Offers to enforce violations of ordinances. They have been providing night patrols, traffic stops, and security checks. Mark inquires about the radar sign – he will see if they can get it up here next week. Mike offered storage. They agree that a representative from the Sheriff’s office will attend council meetings on a quarterly basis. Sgt Klein leaves the meeting 
•	Steve Baldwin, Schools liaison, not present. 

Unfinished Business
•	Roadside Spraying tabled for second quote.
•	Employee Handbook Review – Brenda submits library report – 3rd person is budgeted –attendance is the same – tabled.
•	Business Licenses – refer to attorney. Jerry Tabler provides testimony concerning marijuana dispensaries and facilities.
•	Fireworks – Mark is concerned about fireworks displays – requests more information from State Fire Marshall’s office - tabled
•	Charter Review – tabled

New Business
•	WaveBroadband Franchise – current contract provided, still time – tabled
•	Surplus Property – fence posts, firewood – no action taken
•	Mark asks about key to Trask Road – need to research – cell phone suggested

Staff Report
•	Public Works – update on sign project, shed has been painted & re-roofed, picnic tables repaired & painted, the slide at city park will be re-installed, waiting for second quote on roadside spraying, tree on Front Street will be removed by Tree Inc at request of Pacific Power.
•	Cemetery – inspection report completed, 3 burials, dead deer removed 
•	Library – Pacific Coast Electric will provide a quote for lighting 
•	Office – 17 permits issued this summer, one new residence to be built on 7th Street, attended TMDL workshop – rep will be here on Oct 2nd with specific info for Lyons, Linn County rep will be here on Sept 30th to remove citation files 
•	Training – CPR class rescheduled for Oct 2nd, will attend Regional Planning Workshop for Small Cities on Oct 17 in Aumsville, will attend Supervisor Training hosted by CIS.
•	Discussed ponds, cleaning culverts and catch basins – Jelco Services – Jerry says Woodburn contracts out services and he will check with them. 
•	Mark asks what the policy is for fees for copies and research – copies are 20 cents – will need to review policy for research fee. 

Library Report
Brenda provides the library report. Brenda asks for clarification regarding a third person to help cover her when she goes on vacation. It is budgeted for $2,000 for the year. Attendance is the same as summer.

Future Agenda Requests
•	Jessica requests Library Aide next month, 
•	Mike requests six month review to be added to December - Executive Session. Requested to keep a log of public contacts.

Next Meeting – October 27th 

Public Comments
Tori Hansen questions use of chemicals in the cemetery. Weed killer can damage headstones. Would like the city to hire a company to use ground radar to determine which plots are empty. Cost would be $2,500 - $6,000.  There is money available in the cemetery budget. Council directs to obtain quotes. 

Adjourned 8:05 pm

Transcribed by Micki Valentine, City Recorder